Intellix IT Solutions
Equestrian software · Stud-farm IT · Ireland & UK

Stud-farm software, sales-prep pipelines and bloodstock cybersecurity — built for how your yard actually runs.

Cashel sits 25 minutes from the Coolmore corridor. We build the bespoke software that small and mid-size studs, training yards and bloodstock consignors quietly need but never find off-the-shelf — covers, scans, foaling, NFFRs, syndicate contracts, Goffs / Tattersalls sales-prep, vet and farrier invoicing. One senior engineer accountable for the whole stack.

What we hear first

Four pains every yard manager recognises.

Covers, scans, foaling — all on three different spreadsheets

The stallion roster lives in one workbook, the mare-by-mare cover diary in another, the vet's scan results in a third (or in a paper diary on the office windowsill). The day a syndicate manager asks for a multi-year mare report is the day you find out the three don't reconcile.

Contracts, NFFRs and live-foal terms in a paper folder

Nomination contracts, no-foal-no-fee terms, syndicate share agreements, walking-out and consignment paperwork — most of it lives in the office filing cabinet. Finding the 2023 NFFR clause for a specific mare takes 20 minutes; finding the email thread that varied it takes longer.

Sales prep and consignor records live in inboxes

Goffs, Tattersalls Ireland, Tattersalls Newmarket — every sale has its own paperwork pipeline, its own deadline, its own catalogue cutoff. The yard's record of what's been entered, withdrawn or sold lives in a sales-prep WhatsApp group and the consignor's head.

Vet, farrier and feed invoices reconciled at month-end (in a panic)

Vet visits, farrier calls and bulk-feed deliveries get reconciled against horses-on-the-yard at month-end — by which point the yard manager has moved on, two horses have left and one is no longer on the bill. Owner-billing accuracy suffers; margin disappears quietly.

What we actually do

Six capabilities, one accountable partner.

Bespoke stud-farm management software — built for your shape

Custom-built breeding, foaling and roster software designed around how your yard actually runs. Not a generic SaaS contortion — a system that fits the stallions, mares, syndicates and contracts you've already got. We use the same delivery model we use for Keystone (food production): scope in writing, fixed-price discovery, pilot inside 30–45 days.

  • Stallion roster, mare book and cover diary in one workspace
  • Scan / foaling / weaning records linked to vet visits
  • NFFR terms tracked per mare, per season
  • Multi-year lineage and progeny report on one click

Contracts, syndicate and nomination workflow

Nomination contracts, syndicate agreements, share certificates and no-foal-no-fee terms generated from a template, signed digitally and stored against the mare — not the email thread. Auditable, searchable, exportable for the accountant in one PDF pack.

  • DocuSign / Yousign / Adobe Sign integration
  • Per-mare contract history and variation tracking
  • Syndicate share register with proportional billing
  • Audit-ready export for legal and accounting review

Sales-prep pipeline — Goffs / Tattersalls integration

A single sales-prep workspace covering Goffs Ireland, Tattersalls Ireland (Fairyhouse) and Tattersalls Newmarket. Catalogue entries, withdrawals, vet certs, repository scans and consignor settlements tracked per sale, per lot, per horse — instead of a WhatsApp thread that scrolls past last week's update.

  • Per-sale lot pipeline with status, vet repository, catalogue entry
  • Consignor settlement statements auto-generated
  • Buyer reconciliation against sale-day clearing accounts
  • Reserve-not-met / withdrawn / sold reporting per season

Vet, farrier and feed invoice automation

Vet, farrier and feed-merchant invoices arrive as PDFs in a shared inbox. OCR extracts the horse name, owner, date and line items. Charges hit the right owner-billing ledger automatically. Month-end reconciliation drops from two days to one afternoon.

  • Invoice OCR → matched to horse → matched to owner-billing ledger
  • Approval queue for the yard manager (nothing auto-posts)
  • Per-horse cost report for syndicate managers
  • Sage / AccountsIQ / Xero invoice draft handoff

Cybersecurity for stud farms — quiet, evidence-led

Bloodstock is a high-value target for invoice-redirect fraud and BEC (Business Email Compromise). We harden the M365 / Google Workspace tenancy, lock down the public attack surface and document everything for the insurance renewal. No paranoia, no theatre.

  • Free initial external cybersecurity brief — DMARC, TLS, headers
  • M365 / Google Workspace anti-impersonation for finance
  • Yard / training-office WiFi segregation and VPN for vets
  • Cyber-insurance renewal evidence pack

Grant-funded delivery — EI Cyber Review + NCSC

Most eligible Irish stud farms can fund 80% of the cybersecurity audit and remediation cycle through the Enterprise Ireland Cyber Review Grant and the NCSC Cyber Improvement Grant. We map our delivery to both schemes and write the evidence in the format the assessor expects.

  • EI Cyber Review — 80% funded up to €3,000
  • NCSC Cyber Improvement Grant — 80% funded €25,000–€60,000
  • Mapped against ISO 27001 and NIS2 control families
  • Assessor-ready evidence pack written for you
Local context

Bloodstock estates we know by town.

Cashel is the home patch — 25 minutes from Fethard and the wider Coolmore corridor, 90 minutes from the Curragh, 25 minutes from Tattersalls Ireland in Fairyhouse via the M9. We plan engagements around the local commercial reality, not a generic "equestrian software" template.

Cashel

Cashel sits 25 minutes from the Coolmore corridor — Fethard, Ballydoyle, Castlehyde and the dense ring of supporting yards.

Fethard

Coolmore-aligned stud and training operations — multi-mare, multi-stallion, multi-million paperwork pressure.

Thurles

Equestrian-aligned country properties + Goffs Thursday-sale logistics for trainers and consignors.

Kildare

The Curragh ecosystem — flat-racing yards, training stables, breeze-up consignors and the wider stud belt.

Naas

Goffs Kildare HQ + the day-to-day stud-farm administration estate around it.

Tipperary Town

Small and mid-size studs feeding the bloodstock auction circuit; mixed paper-and-Excel record-keeping.

Newmarket (UK)

We deliver remote and quarterly on-site for UK Newmarket clients with Irish partner studs — single accountable IT partner across both jurisdictions.

Meath

Sport-horse breeding, eventing and showjumping yards — different software profile to flat-racing flat studs.

Limerick

Hunting, eventing and pony-club estate with shared software needs around scheduling and breeding lineage.

Want to see what a calm, audit-ready stud-farm workspace looks like?

Bring last season's mare book, your current cover diary and one painful NFFR dispute to the call. We'll walk through a pilot scope that fits your yard, how grant funding could cover the cyber side, and whether we're a fit. Honest no-go if we're not.